Both personally and professionally, email continues to be one of the most widely used communication tools in the world. This is because not only is it easy and simple to use and understand, it allows for fast delivery. Because of the fact that it is commonly used in the corporate world, an email alert system is one of the most practical investments organizations can opt for. The system supports efficient and seamless communication even during hectic times in the workplace. Those who are busy with work are still able to find out if important messages are sent to their inboxes through notifications.
Notifications are Displayed Prominently on the Screen
There are tons of advantages to having an email alert system in the workplace. Once such advantages is that alerts are prominently displayed on the screen without disrupting work. These notifications take the form of pop-up messages on the screen of one’s computer. This assures management that staff members are able to be informed of important emails no matter how busy or preoccupied they are. When notifications are sent out and delivered, there is an increase in the likelihood that important messages are read.
Pop-up messages give recipients a preview of the email sent to their inboxes. After the pop-up messages appear, employees can then click on the link displayed on the alert, which, in turn, leads them to their inboxes where they can locate the email that came in.
However, some messages may be too long to send as regular pop-up alerts, so they have to be delivered through the inbox and notifications are instead sent as email advisories. For example, new policies sent out by HR may contain a lot of details. IT advisories regarding new programs may also be lengthy.
Messages sent through an email alert system can range anywhere from a new company policy HR wants to inform employees about, IT advisories, updates on a current project, or even messages from the president of the organization.
There are particular content that are better delivered through email. Content such as documents, speeches recently made by the president of the company, latest news and updates regarding the industry, and presentations created by the HR department are typically sent through email.
Both the communications group and IT department can send out email messages to other employees which contain links to important audio or video files, as well as PowerPoint presentations. Staff members can then click on these links in order to view, read and/or watch these big files. These links are extremely helpful as senders no longer have to attach these large files to the email themselves.
An email alert system can also be designed so that only important email or only email sent out by particular senders will be shown. This prevents distraction from too many emails, especially if an employee is preoccupied with work. For example, the IT or HR department could mark their messages as “important” or ‘urgent” so as employees will tend to immediately read notifications with these labels. This will assure the said departments that important messages and notifications are read.
Allows for Customization
When departments utilize email, they can also customize the messages they send out. For example, emails can be scheduled for delivery at specific times and dates, such as notifications regarding new company policies. Messages can also be scheduled to be sent out several times to ensure that they are fully read and digested.
The fortunate aspect about an email alert system is that it also supports a wide range of formats which can contain images, as well as links that can be clicked on and displayed on one’s browser.