The modern workplace is heavily reliant on information technology. From schools to hospitals to general office setups, computers and IT rule our worlds.
When things don’t work as expected, employees often turn to their company’s IT help desk for a solution, from everything from password resets through to reporting malfunctioning equipment.
Managing workflow in your help desk environment is made much easier when you use DeskAlerts – an internal communications solution that enables you to share information more efficiently and effectively with your employees.
DeskAlerts is an instant desktop alert notification system that sends one-way messages direct to a user’s desktop, in the form of a pop-up window that requires a user response and cannot be ignored or skipped.
It can save your IT help desk a lot of time, especially when there is an event that affects many users at the same time. For example, if there is a system outage or specific software is not functioning.
By sending mass notifications to users, the burden is taken off the staff answering the phones, which gives them more time to dedicate to solving the problems.
DeskAlerts can be used in advance when you know there is going to be a scheduled outage – you can schedule them to appear on employees’ screens at specific times. For example you could notify a week out, a few days out, and then again an hour before the system is coming down for scheduled maintenance.
During an unplanned outage, DeskAlerts being deployed to screens will keep everyone informed of the situation -which you can update as more is known, for example when you expect service to resume. That way your help desk staff will not be having the same conversation repeatedly with dozens, if not hundreds of staff, calling to complain their system is not working.
You can also target who you are sending the alerts to. So for example if you have one user whose email is not working, you can send DeskAlerts to their desktop to let them know the progress of their issue being resolved.
Or perhaps there’s an issue affecting just a group of employees who work in one geographic location, on one floor of your building, or who have access to a specific type of software. You can create a custom group to send DeskAlerts to, to keep them all informed.
Another way to reduce help desk calls is to use DeskAlerts at other times as an education tool: identify the issues that employees could be fixing for themselves, and give them hints and tips on how to do so.
Some of the features of DeskAlerts include:
- Guaranteed delivery of messages that cannot be ignored
- Instant distribution of important information via customizable lists
- Demonstrated reduction of phone calls to IT help desk during critical incidents
- The ability to send images, video, documents or links to content on the intranet or internet
- Ability to customize the appearance of the notifications to align with your branding
- Templates to save even more time