10 Ways to Improve Communication In Retail

Internal communication is a challenge for many industries, and the retail sector is no different. In fact, it has its own unique challenges to overcome in this area, compared with other industries as there is a disconnect between corporate management and employees on the ground in stores and outlets.

Table of contents

Why internal communication is important for retail

Common issues in retail internal communications

Strategies for improving retail internal communications

Types of communication in the retail sector

How DeskAlerts can help improve store communication

Sharing information is important. For management, it means reaching employees to let them know what is happening within the company, preventing rumors and misinformation, and ensuring that all team members are striving to achieve common goals. For employees, it means being able to feed information to management about any issues that are occurring at the coal face so they can be addressed, and improvements can be made.

It sounds straightforward, but in the retail sector, information flows in either direction, usually through a local manager or team leader. 

According to Staffbase's 2025 Employee Communication Impact Survey, conducted with YouGov, two-thirds of deskless workers rate the communications they receive as "poor" or "only fair" — a 46-point gap compared to office workers.

WorkJam's own 2022 research conducted by Forrester found that within retail specifically, 73% of decision makers say digital transformation initiatives have not yet reached the frontline, leaving store employees still relying on managers to cascade information from HQ. 

These companies instead rely on the store or regional managers to inform team members about policies, procedures, new products, and promotions… and this can be a significant impediment to good store communications.

What results from this is a disconnected team working in silos at different stores across the company. If some managers are better at communicating with employees than others, then naturally those teams will be better informed, while others flounder. Similarly, managers may be reluctant to pass on feedback from employees to the head office because it may reflect poorly on them. The Head office won’t have an accurate picture of what is happening in its stores.

Learn more: Retail communication examples.

Why internal communication is important for retail

Around the world, many established and formerly successful retail brands have gone out of business in recent years due to a range of complex factors: economic pressures, the continued growth of e-commerce, and shifting consumer preferences that have permanently altered how and where people shop.

And because it’s already such a competitive sector, there’s little room for retailers to make mistakes.

Poor internal communication can be costly

For retailers, this can include:

• Disconnected and disengaged employees who don’t have loyalty and investment in the company and desire to see it succeed.
• Higher staff turnover (which comes with its own costs).
• High rates of absenteeism and presenteeism.
• Decreased productivity.
• Sales associates who aren’t trained properly in the products or promotions on offer.
• Poor customer service - especially when a customer feels as though they have not gotten the brand experience they were expecting.
• Reduced or lost sales.
• Failure to get feedback about significant customer service issues or concerns filtered back to management.

The importance of retail communication can’t be overstated.

When retail businesses have strong internal communications practices in place they can:

• Build cohesive and strong performing teams and break down silos.
• Build a positive workplace culture.
• Share knowledge across different sites so employees don’t have to “reinvent the wheel” when trying to solve problems. 
• Attract and retain employees who are committed to working for the brand.
• Develop sales associates who are passionate about the products they are selling.
• Improve sales figures - engaged employees can boost your revenue by around 18%
• Encourage innovation.
• Understand quickly when there are any issues that need to be resolved to take decisive action.

Common issues in retail internal communications

There are numerous corporate structures in the retail sector. Some brands may have only a few stores in one area, while others may have hundreds or thousands of outlets across a very large geographic area. Regardless of this, common issues with internal communications still crop up in different retail businesses. 

This includes:

• Employees either don’t have access to email or share one computer.
• Stores with lots of employees working part-time, across a range of shifts, who don’t always interact with senior management or may not be rostered on when a staff meeting is held and information is shared.
• Corporate offices relying on managers to communicate with employees verbally.
• Corporate relying on flyers and posters in staff common areas to communicate with employees on the ground.
• Inconsistencies in training and onboarding new employees.
• Employees being told incorrect information and then passing that on to customers.
• Employees being frustrated at not being understood by corporate.
• Employees feeling like they are not valued members of the team.

Strategies for improving retail internal communications

Corporate communication within the retail sector needs to capture every employee - not just those who work in corporate headquarters.

The people working on the front line in your stores are the face and voice of your brand with your customers… they cannot be overlooked.

If your organization is struggling to reach all its workers with important information, there are some things you can do to turn it around:

1. Have a plan, and stick to it

If you don’t already have a retail communications strategy in place, it’s important that you have one. It will not only act as a road map to help you improve internal communications with your employees, but it will also keep you accountable. Your plan should outline how and when you will communicate with employees, who will be responsible for communicating, and what you will say.  

Ad hoc internal communications that aren’t strategic are never going to be effective in the same way the way that retail communication strategies are.

2. Change your company culture

Too often in organizations, not just in the retail sector, an “us vs. them” mentality can exist when employees who work in the corporate headquarters seem to be out of touch with the reality of what it is like for employees working on the organization’s front lines.

Your corporate leadership team needs to take steps to really understand what is happening at all levels of the organization. They should be visible, approachable, and eager to make improvements. You can’t just expect your frontline employees to be brand ambassadors if senior management isn’t living and modeling these values as well.

3. Embrace digital communications 

Your employees may not have access to company email, but just about every one of them will have a smartphone. An employee app lets you send important official information from the company straight to their phones. 

This could be on virtually any topic, from your latest sales and marketing campaigns to HR announcements, rostering details, and IT outages and issues. You can reach people no matter where they are - whether they are at work or not working that day.

4. Use technology to build teams

Sharing knowledge between different team members who work in different places is a good way to solve problems - especially if someone has already encountered it before and has come up with a great way to deal with it.

When you have silos because of the geographic realities of different store locations and distances, it can be difficult to achieve this.

Providing a platform for your employees to discuss issues informally can facilitate information exchange. There are different ways to do this, from Slack or Teams apps through to private social media groups. 

5. Ditch the posters and flyers

Preparing and sending out flyers and posters for staff break rooms may seem like second nature for communicating new initiatives and promotions to retail staff. However, after a while, employees may fail to notice them.

Instead of traditional paper signage, try digital signage in your break areas instead. With digital signage, you can create eye-catching, colorful, moving billboards letting employees know about new promotions, products, and campaigns. Digital signage has been proven to improve recall and retention in many settings.

6. Train your managers in the importance of good communication

Inconsistent approaches from management across stores will lead to poor internal communication, particularly if managers don’t understand or value the importance of communicating with their teams. Train them in best practices and give them the right tools to help them prioritize communication on the ground.

7. Give employees a voice

Good internal communication is a two-way street. Giving your employees a voice can help corporate management understand what is happening in your stores and is a good way to capture feedback and suggestions for improvement, as well as identify emerging issues. 

There are different ways to do this: you can issue quick surveys and polls, offer anonymous feedback options, or implement an “open door” policy that actively encourages employees to reach out to senior management.

8. Ensure consistent onboarding and training

Training is so important in the retail sector when you want your customers to have a consistent brand experience, no matter which store they visit. A uniform onboarding training package should be delivered to all employees when they start, no matter where they are, with the same key messages. 

When further training is required, for example, in new processes or products, consistent training should also be rolled out across the company - it shouldn’t vary from store to store.

9. Recognize accomplishments

Reward and recognition programs are not only a good way to boost employee engagement and morale, but they are also a good internal communications tool. Sharing success stories will help to build your team and also encourage collaboration.

>>Read how to deliver motivational messages to employees and get 39 free samples<<

10. Ensure consistent, clear, and frequent communication

Internal communication should be consistent. Store managers shouldn’t say things that are at odds with what corporate management says. Clear communications are important so there is no room for ambiguity or interpretation, and everyone can be on the same page - no matter which store they work in. 

Communication should also be frequent - without it, your employees will feel as though they are in the dark.

Types of communication in the retail sector

There are two main types of communication that are used in the retail sector: the type that takes place within an organization, and the type that extends outwards to communicate with customers.

1. Internal communication in retail

This relates to the way that retail organizations communicate with their staff members to ensure that they are well-informed so that they can provide the best possible customer service. Poor internal communication leads to a lack of direction and poor understanding and, ultimately, can harm the corporate reputation and the customer experience.

2. Communication between the store and the customer

This is the method of communication that reaches customers and, in turn, affects profits. Employees need to be empowered to be good communicators and also need to have access to the most up-to-date information about the company, products, promotions, policies, and more, so that the customer gets a seamless experience.

The main tools used in the retail sector to facilitate these communications include:

• Corporate intranets – web pages only accessible by people within an organization

• Digital signage displays – where LED and LCD screens within an organization display messages and graphics

• External surveys  - where customer feedback is captured about their thoughts on your brand, products, customer service, etc.

• Internal surveys – where employee feedback is captured

• Newsletters – where people are sent news and updates.

How DeskAlerts can help improve store communication

DeskAlerts is a software system that lets you get information to your employees quickly, no matter where they are in the world.

Whether you have multiple retail stores based in one city or spread out across the globe, our system can reach them quickly with the press of a button. Messages can be sent to any screen in the organization - from desktops and laptops in the corporate headquarters to the computer screens and digital screens in your stores.

Features include:

• A mobile app for internal communication will also allow you to send push notifications to your staff’s smartphones and tablets.
• Digital signage that will display information on digital screens
• Corporate wallpapers and screensavers to reach sales employees at computer terminals
• Scrolling ticker tapes with links to the latest company information
• Video alerts to show information visually
• Lock screen alerts to deliver urgent or emergency communication.
• Send to targeted audiences – for example, one particular store, or all stores in one geographic region.
• Schedule content in advance to send at the right time.

Frequently asked questions

What is effective communication at retail?

Effective communication in retail is the type of communication that has positive outcomes for both employees and customers.

What are 5 strategies to improve communication?

The five main strategies to improve communication include:

• Providing employees with undivided attention
• Taking the time to listen to employees
• Being aware of how you are communicating and how it may be perceived
• Following up verbal interactions with written communication
• Aim to be both informative and inspiring

Why is communication important in the retail industry?

Communication is important for the retail industry as it ensures that teams have the most relevant, recent, and correct information so that they can meet and exceed customer expectations. This will improve customer satisfaction and loyalty and improve trust in your brand.