Annual Planning Calendar For HR and Internal Communications Professionals

Caroline Duncan - Dec 31, 2019 11:45:00 PM


With a new year, and a new decade, upon us, it’s time to start thinking about your internal communications plans for the next 12 months and beyond.

While  you couldn’t possibly know many of the new initiatives, projects and announcements that are on the horizon without a crystal ball, you can absolutely still get organized and plan your internal communications content and activities to a great extent well in advance.

Content calendars are used heavily in the publishing, news and marketing industries to map out stories, messages and other announcements well in advance. You can adopt this same principle with your internal communications so you’ll never miss or forget an important milestone, and to always ensure you have quality and relevant content you can deliver to your employees.

Creating an internal communications content calendar now will let you be more organized and more productive so you can concentrate on other tasks and communications campaigns as they come up. You can share it widely with other areas of the organization so they can also prepare for any messaging they might like to send out, for example end of financial year obligations or closures during holiday periods.

Without planning, a lot of communications can be left until the last minute. When there’s unexpected news, a crisis or a rapidly changing situation this can be understandable: you don’t always have all the facts or weren’t prepared for a sudden development. But a lot of internal communications messages can be safely predicted in advance and there’s no excuse to leave it until it’s too late to deal with. 

In fact, a lot of this content can be pre-written and scheduled well in advance so that it will be automatically sent to your employees at the right time and date via DeskAlerts.

Of course you can always add to your HR calendar as the year progresses, and treating it as a living document will enable you to plan for milestones and key announcements in upcoming projects and initiatives.

We’ve made it easy to get started on your 2020 internal communications by creating a free downloadable HR planning calendar  that you can tailor to be suitable for your own organization, to help you create your own plan.

You can also use it as an employee engagement calendar and an internal communications calendar.


Download free Human Resources and Internal Communications Content Calendar for 2020:

Get Annual Planning Calendar


These are the topics included in our HR planning calendar :

⦁ Official holidays

⦁ Conferences (over 15 events)

⦁ Monthly tips for useful internal communications


This is what we recommend you add to this internal communications calendar template:

⦁ Regular training activities

⦁ Regular messaging that needs to be sent such as planned outages, maintenance, software upgrades and drills

⦁ Corporate events

⦁ Annual staff survey including reminders, results and reports

⦁ Recurring events such as internal newsletters, meetings, townhalls, CEO addresses

⦁ Annual payroll, tax, end of financial year reminders

⦁ Cyber security reminders


We’ve even included a downloadable file that will enable you to automatically include the content planner as tasks in Google calendar. 

By using the engagement calendar template you can plan all your events and map out internal communications campaigns for 2020 and hit the ground running with effective and efficient internal communications to deliver in the new year and beyond.

Topics: Internal Communication Plan


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