In the modern workplace, internal communicators have their work cut out for them, competing with more distractions than ever for employees’ attention. The more communication channels you have at your disposal, the more likely your information will be seen.
If you’re not making the most of all the ways you can use your employees’ computers to deliver messages to them, you’re missing out on key opportunities to communicate. One of these ways is to use the computer lock screen as a vehicle for message delivery.
Table of contents
What are corporate lock screens?
What are the benefits of using the lock screen for internal communications?
Ten lock screen message ideas to use in your workplace
The lock screen is the screen that appears on the computer before an employee logs in to the system. This is a highly visible space that every employee will have to look at every time they log on – there is no way of avoiding it. They will see it not only when they log on at the beginning of the day but also throughout the day when they have to re-enter their passwords.
>> Learn more about corporate lock screens <<
Using lock screens for internal communications provides an additional communications channel to send both urgent and non-critical information to your employees.
The benefits of choosing this method of communication include:
If you’re not sure how to start using this feature in your internal communications, here are some lockscreen ideas to get you started:
Inspirational and motivational quotes are a good way to engage employees, boost morale and help to increase workplace harmony. Good internal communication is a core element of employee engagement. Including motivational and inspirational quotes as a lock screen message is a great addition to your other employee engagement activities and helps to build a strong corporate culture.
>> Learn different ways to deliver motivational messages to employees <<
One of the best lock screen message ideas is to use it as a way to drum up publicity for various corporate events. Whether its the annual Christmas party or a quarterly town hall meeting, using the locksreen is a great place to promote it and keep it front-of-mind. You can even change the lockscreen daily and count down the days to a big event to help build excitement.
>> Struggling to invite everyone to a company party? Get tips about compelling corporate events invitation <<
There are many potential dangers and hazards in the workplace. Often when people are onboarded to the organization they’ll take a mandatory safety course. Sometimes the information they learn can be forgotten. The lockscreen is a great place to share hints, tips and reminders about workplace hazards and steps people should take to be safe, and to keep their colleagues safe. You can also include visuals so people can see what they need to be aware of and what they need to do.
>> Here you can find some examples of safety messages to employees <<
Cyber security should be front of mind for all employees. Human error is responsible for the majority of data breaches that befall companies. Lockscreen ideas for cyber security awareness include best-practice password tips, awareness of phishing and other identity scams, reminders about ransomware and more.
>> Check out these samples of cybersecurity awareness emails to employees <<
When you have new internal rules, regulations, policies and protocols, people are sometimes unaware of them, or forget about them. Emails and intranet updates may not be read. Failure to adhere to new policies can be problematic on many levels – from financial, to legal to reputational issues. The lockscreen is a good place to promote the fact there has been an important policy change and to explain why people must follow it.
The lock screen is a good place to communicate your most important company news. This can be about:
There are two ways to use the lockscreen for emergency management: this includes for emergency preparedness and during an actual emergency.
For preparedness, the lockscreen can be used to communicate reminders about what to do in an emergency situation (for example, a fire, hurricane, or active shooter) and what steps people should take to be safe.
During an emergency, you can ensure the lockscreen has messages that let people know there is a critical situation they need to be aware of so that they can take appropriate steps to be safe. This would not replace any other emergency systems you have in place, such as emergency warnings, but it could complement them.
When you use DeskAlerts to manage your corporate lockscreens, you can send customized messages to individual employees or to groups of employees. These can help you to send reward and recognition messages thanking people for their work. You could wish employees a happy birthday or congratulate them on a work anniversary.
This method can also be used to send people reminders about things they need to do – for example, if someone hasn’t completed mandatory training, they can be reminded on their lockscreen.
The HR department has a number of things that it needs to communicate with employees. Some great lockscreen ideas for HR include:
The helpdesk team is often overworked, especially if there is an outage or other incident. They’ll spend a lot of time fielding calls and answering questions, often about the same incident over and over
If you’ve ever logged on for the day to find your email is down or the internet isn’t working, for example, you might be one of a few hundred people to subsequently call the helpdesk to ask about it. When there’s a known outage like this, it can be helpful to let people know via their lockscreen so when they log on for the day, they will know that this is happening and that the IT team is working to resolve it.
***
Incorporating corporate lock screen messages into your internal communications toolbox is a great way to send information to people that you know they’ll see each and every day that they are working.
Get in touch with our experts today to find out how you can use DeskAlerts to send lockscreen messages to your employees quickly and easily.
Computer lock screens can be customized to display messages or graphics, such as lock screen password security ideas.
The best lock screen message software is DeskAlerts – an internal communication solution that has a range of different channels and tools, including a lock screen tool, to communicate quickly with employees.
Corporate lock screen messages can be on any topic you like. They may be about important company news, reminders about events, policy changes, deadlines, or promoting employee benefits. Whatever your topic is, you should ensure that the language in your lockscreen message is engaging, clear, concise and gets the point across.
Send urgent notifications to any corporate devices: PCs, phones, tablets, etc.
The high visibility combined with our 100% delivery rate guarantee. Bypass information overload. Deliver key information even if the computer is on screensaver mode, locked or sleeping.
15 min read
Caroline Duncan: Sep 9, 2024 8:00:00 PM
Creating a safe workplace for your employees is essential. Not only are there legal and moral obligations to do so, but when you have a safe...
11 min read
Email is still among the most widely used communication tools in the workplace today. However, while email is still the go-to medium for a lot of...
8 min read
Caroline Duncan: Sep 5, 2024 5:00:00 PM
Last year was a record-breaking one in terms of the amount of data that was lost around the world in breaches and cyber-attacks. It also set a new...
Caroline Duncan